What’s On FAQ

What should I do if my event is cancelled?

If you currently have an event posted on the In The Hills calendar, please advise us by emailing our events editor Janet Kerr Dimond at [email protected]

We will update your information on the events calendar.

If you reschedule your event, please remember to re-enter it with the new dates here:
https://www.inthehills.ca/events/my-events/add

Welcome to In The Hills’ updated events calendar, part of our new responsive website design. What this means: Online readers can now read your listings as clearly on their smartphone as they can at their desktop computer. As always community, arts and nonprofit events entered here may be eligible to appear in our quarterly print edition of the magazine. Here are some FAQs on what’s changed and what hasn’t.

What are the event deadlines?

In The Hills reserves the right to select events for publication on the web and in print and to edit them for style and length. To appear in the 2023 print editions, please refer to the following schedule:

SPRING IN THE HILLS:
Covering events from March 17 to June 18
Submit events by February 17
Publication in mid March

SUMMER IN THE HILLS:
Covering events from June 16 to Sept 10
Submit events by May 12
Publication in mid June

AUTUMN IN THE HILLS:
Covering events from Sep 8 to Oct 22
Submit events by Aug. 11
Publication in mid September

WINTER IN THE HILLS:
Covering events from Oct 20 to March 20
Submit events by Oct. 27
Publication in mid November

Who do I contact if I have questions?

Please email Janet Kerr Dimond at [email protected].

How do I know I’ve entered it correctly?

Your event will likely be posted within six hours. Please go check the calendar to see that it’s correct.

Classes and Workshops

We currently list free community, arts and nonprofit events, but not privately run classes unless they are free or have a charitable component.

If your event doesn’t fall under these categories, please share your info with associate editor Tralee Pearce to consider for our Field Notes column in the magazine – which sometimes includes information about local classes, or other related content.

Where’s the submission form?

Here is the link: inthehills.ca/events/my-events/add or click on the Add Your Community Event button on the right of pages throughout the web site.

How do I enter my one-day event?

  1. Go to inthehills.ca. Click What’s On. Click Add Your Community Event.
  2. Enter Event Title.
  3. Enter Event Description.
  4. Event Time and Date: Enter the start date, start and end times, then the end date.
  5. Event Image: Click Choose Image and select the image you want.
  6. Event Category: Choose one only.
  7. Event Tags: Choose one only.
  8. Venue Details: Choose a venue from the drop-down list, or create a new one by clicking in the same field and filling in the info.
  9. Organizer Details: Choose an organizer or organization name, or add a new one by clicking in the same field. This information will be shown publicly, so make sure the info is what you want to be public.
  10. Event Website: Enter the website address.
  11. Cost: Enter the dollar amount ($20) or a zero if the event is free. If there is more info, such as student or senior pricing, please go back and add it to the event description.
  12. Anti-Spam Check: Click I am not a robot. Click the squares that answer the question, if asked.
  13. Click Submit Event.

Are multiday events handled differently?

Yes, our new system can be as general or as specific as you’d like. You can now list all the dates and times your event occurs.

Can you show me how to enter a multiday event?

Yes, here’s the example we’ll use: A theatre has plays starting Sunday, November 19, 2pm ending December 3, 2pm. All Sundays have 2pm performances. All Fridays and Saturdays have 8pm performances. All Saturdays also have 2pm matinées.

So in our new system, you’ll start with an “anchor” event, which is the first day of your series. Then, using drop-down menus that appear, you’ll enter all the Sundays it’s happening, then all the Fridays, then all the Saturdays. Then you will enter any remaining occurrences that haven’t been covered separately, like extra matinées or one-off dates.

  1. Go to inthehills.ca. Click What’s On. Click Add Your Community Event.
  2. Enter Event Title.
  3. Enter Event Description.
  4. Event Time and Date: Enter the start date and time, then the same time and start date in the second two fields.
  5. Event Series: Click Schedule Multiple Events. Here is where you choose different days and times.
  6. Click Weekly, Every 1 week, On S (Sundays), at the same time 2pm. Fill in Series ends on 2021-12-05, the last Sunday of performances.
  7. Then enter all the Fridays at 8pm. Click Add More Events, Weekly, Every 1 week, Click on S (Sunday) to turn this day off. Then F (Fridays), at a different time (8pm to 8pm the same day). Series ends on 2021-12-03, the last Friday of performances.
  8. Then enter all the Saturdays at 8pm. Click Add More Events, Weekly, Every 1 week, Click on S (Sunday) to turn this day off. Then S (Saturdays), at a different time (8pm to 8pm the same day). Series ends on 2021-12-04, the last Saturday of performances.
  9. Now enter the remaining matinées separately. Click Add More Events, but this time click Once. Then On 2021-11-27, at the same time 2pm.
  10. Then enter the next matinée. Click Add More Events, click Once. Then On 2021-12-04, at the same time 2pm.
  11. Event Image: Click Choose Image and select the image you want.
  12. Event Category: Choose Theatre and Film.
  13. Event Tags: Choose one only.
  14. Venue Details: Choose a venue from the drop-down list, or create a new one by clicking in the same field and filling in the info.
  15. Organizer Details: Choose an organizer or organization name, or add a new one by clicking in the same field. This information will be shown publicly, so make sure the info is what you want to be public.
  16. Event Website: Enter the web address.
  17. Cost: Enter the dollar amount ($20) or a zero if the event is free. If there is more info, such as student or senior pricing, please go back and add it to the event description.
  18. Anti-Spam Check: Click I am not a robot. Click the squares that answer the question, if asked.
  19. Click Submit Event.

See screen shots below
Multiday Event Screenshot Sun Fri Sat

Multiday Event Screenshot Sat Matinée Once

Multiday Event Screenshot Sat Matinée Once

I have a daily event, but I am closed Mondays. How do I cover this?

  1. Look for the Event Will Not Occur field below the Add More Events button.
  2. Click Add Exclusion until you’ve covered all the dates needed.

What if my event is monthly, on every second Tuesday?

  1. Enter your Event and Event Description, and time and date as you would any multiday event. This event will be on a Tuesday at 2pm.
  2. When you enter Schedule More Events, click Monthly, then Every 1 month, on a different day, the second Tuesday, then at the same time, then enter the last date of your series.
  3. To finesse the final wording, find the Recurrence Description field. Write “Second Tuesday of the month” in that field.

Monthly Event Screenshot Every Second Tuesday of Month

Monthly Event Screenshot Every Second Tuesday of Month

How do I know I’ve entered it correctly?

Please go check to see that it’s correct. Contact Janet Kerr Dimond at [email protected] to make any changes.