What’s On FAQ

Welcome to In The Hills’ updated events calendar, part of our new responsive website design. What this means: Online readers can now read your listings as clearly on their smartphone as they can at their desktop computer. As always, events entered here may be eligible to appear in our quarterly print edition of the magazine. Here are some FAQs on what’s changed and what hasn’t.

What are the print deadlines?

For the Winter issue, the deadline is October 13, 2017. The magazine is published in late November. Stay tuned for our 2018 deadlines. As always, In The Hills reserves the right to select and edit events for publication.

Who do I contact if I have questions?

Please email Janet Dimond at [email protected] or [email protected]

How do I know I’ve entered it correctly?

Your event will likely be posted within six hours. Please go check the calendar to see that it’s correct.

Where’s the submission form?

The Add Your Community Event button on the calendar page (and others) or at inthehills.ca/events/my-events/add

How do I enter my one-day event?

  1. Enter Event Title.
  2. Enter Event Description.
  3. Event Time and Date: Enter the start date, start and end times, then the end date.
  4. Event Category: Choose one only.
  5. Venue Details: Choose a venue from the drop-down list, or create a new one by clicking in the same field.
  6. Organizer Details: Choose an organizer or organization name, or add a new one by clicking in the same field. This information will be shown publicly, so make sure the info is what you want to be public.
  7. Event Website: Enter the website address.
  8. Cost: Enter the dollar amount ($20) or a zero if the event is free. If there is more info, such as student or senior pricing, please go back and add it to the event description.
  9. Anti-Spam Check: Click I am not a robot. Click the squares that answer the question.
  10. Click Submit Event.

Are multiday events handled differently?

Yes, our new system can be as general or as specific as you’d like. You can now list all the dates and times your event occurs.

Can you show me how to enter a multiday event?

Yes, here’s the example we’ll use: A theatre has plays starting Sunday, November 19, 2pm ending December 3, 2pm. All Sundays have 2pm performances. All Fridays and Saturdays have 8pm performances. All Saturdays also have 2pm matinées.

So in our new system, you’ll start with an “anchor” event, which is the first day of your series. Then, using drop-down menus that appear, you’ll enter all the Sundays it’s happening, then all the Fridays, then all the Saturdays. Then you will enter any remaining occurrences that haven’t been covered separately, like extra matinées or one-off dates.

So in our new system, you’ll start with an “anchor” event, which is the first day of your series. Then, using drop-down menus that appear, you’ll enter all the Sundays it’s happening, then all the Fridays, then all the Saturdays. Then you will enter any remaining occurrences that haven’t been covered separately, like extra matinées or one-off dates. Screen shots are below instructions.

  1. Enter event title.
  2. Enter event description.
  3. Event Time and Date: Enter the start date and time, the same time and start date in the second two fields.
  4. Event Series: Click Schedule More Events. Here is where you choose different days and times.
  5. Click Weekly, Every 1 week, On S (Sundays), at the same time 2pm. Fill in Series ends on 2017-12-03, the last Sunday of performances.
  6. Then enter all the Fridays at 8pm. Click Add More Events, Weekly, Every 1 week, On F (Fridays), at a different time (8pm to 8pm the same day). Series ends on 2017-12-01, the last Friday of performances.
  7. Then enter all the Saturdays at 8pm. Click Add More Events, Weekly, Every 1 week, On S (Saturdays), at a different time (8pm to 8pm the same day). Series ends on 2017-12-02, the last Saturday of performances.
  8. Now enter the remaining matinées separately. Click Add More Events, but this time click Once. Then On 2017-11-25, at the same time 2pm.
  9. Then enter the next matinée. Click Add More Events, click Once. Then On 2017-12-02, at the same time 2pm.
  10. Event Category: Choose one only.
  11. Venue Details: Choose a venue from the drop-down list, or create a new one by clicking in the same field.
  12. Organizer Details: Choose an organizer or organization name, or add a new one by clicking in the same field. This information will be shown publicly, so make sure the info is what you want to be public.
  13. Event Website: Enter the web address.
  14. Cost: Enter the dollar amount ($20) or a zero if the event is free. If there is more info, such as student or senior pricing, please go back and add it to the event description.
  15. Anti-Spam Check: Click I am not a robot. Click the squares that answer the question.
  16. Click Submit Event.

See screen shots below

multiday

I have a daily event, but I am closed Mondays. How do I cover this?

  1. Look for the Event Will Not Occur field below the Add More Events button.
  2. Click Add Exclusion until you’ve covered all the dates needed.

What if my event is monthly, on every second Tuesday?

  1. Enter your Event and Event Description and Time and Date as you would any multiday event. This event will be on a Tuesday.
  2. When you enter Schedule More Events, click Monthly, then Every 1 Month, then at the same time, then enter the last date of your series.
  3. To finesse the final wording, find the Recurrence Description field. Write “Second Tuesday of the month” in that field.

How do I know I’ve entered it correctly?

You will receive an automatic email telling you your event is posted. Please go check to see that it’s correct. Contact Janet Dimond at [email protected] or [email protected] to make any changes.